Do you work in HR for a company or non-profit? Do you receive hundreds — maybe even thousands — of resumes from potential employees who want to work at your company? Are you finding it difficult to both organize the information you are receiving from applicants and to communicate with them in a timely and efficient way? If you are struggling with any of these issues, then using a Cloud-based system for your most pressing HR issues could be a great solution for you company. Cloud technology has many benefits, including being able to access your data from anywhere and in nearly an instant, because all of your company’s HR information will be hosted offsite from your actual computers and hard drives. Cloud technology is a system that is secure and never runs out of space like your physical hard drive — so you always have the data you need when you most need it. Read on to learn our top four tips for navigating Cloud technology and using it in your HR world:
Tip #1: Access to Data From Anywhere
One of the most amazing attributes of Cloud technology is that you can access your data — no matter what it is or how big the file is — very anywhere in the world with an Internet connection. Cloud technology allows you to simultaneously share HR data for review with fellow colleagues in multiple places so that you can discuss it and make a decision on an applicant or changes in HR protocol. Really the sky is the limit. All you have to do is call up the file you need.
Tip #2: Information in One Place
Cloud technology also organizes all of your information in one central place. You can keep a host of records at your fingertips — from employee files to job applicant resumes to HR toolkits. Whatever HR data or documents you need access to can be uploaded and stored in one place that everyone has easy access to. Say goodbye to those confusing shared drives and hello to an organized work flow.
Tip #3: Delivering on Analytics
A company that hosts your Cloud solution is going to be able to store and crunch data for you so that you can take away pretty incredible insights about your company. For example, Cloud computing can actually analyze the productivity of your workforce, giving ratings to the productivity of your individual employees so that you can develop a system for increased efficiency and work flow.
Tip #4: An Easy Self-Service Portal
When you have hundreds or thousands of job candidates on your HR website every day applying for posted jobs, you need to make the process as easy as possible. Cloud technology can host a self-service portal for job candidates, where they can access all the information they need to learn about the job — including for example, a questions and answers page, as well as upload their resume, cover letter and references. This really takes a huge burden off the HR department, whose job really should be to vet candidates to see if they qualify and to pass along their information to the hiring manager. They shouldn’t have to spend all of their time organizing resumes and supporting documents. Cloud technology makes this process easier and frees up the time of busy HR staff in the midst of busy hiring season. It also makes the process easy and seamless for the potential employee, making it a win-win for everyone involved.
If you’re ready to take your HR tasks to the next level and to produce even more efficiency for your organization — including being able to recruit the very best candidates — then consider implementing a Cloud solution for your HR department. Cloud technology continues to increase in popularity for its security, ease and streamlined solutions. Keep our guide of top four tips for how Cloud computing is changing the HR industry in 2016 in mind as you consider the new ways you can keep your company on the forefront of solutions in the new year!